Season's greetings all!
The big guy has a lot on his plate when it comes to keeping everything organised. Frankly, parchment and quill isn't going to cut it. Below, we've compiled some recommendations for how Mr. Kringle can use monday.com to bring his workshop into the 21st century.
1. Surface time-sensitive information with conditional colouring and notifications
Every second matters in Santa's workshop, so it's important that everyone knows what due dates are approaching. With conditional formatting and notifications, Santa can ensure that all his deliveries are on time and that not a single toy gets missed.
Conditional colour formatting allows Santa to highlight cells or rows on a board that need special attention. The holidays are a colourful time of the year, so what better way to highlight ahead-of-schedule tasks with green and behind-schedule tasks in red!
It’s also quick and easy to set up notification automations to give elves a little reminder when they have a deadline coming up. Next time Buddy logs in, he’ll get a heads up!
2. Track how busy elves are with workload management
Santa’s elves are working hard on making sure all the nice children get exactly what they asked for - but it’s essential to make sure they're not working too hard. (Hey, work-life balance is important everywhere, even the North Pole.)
With a workload management view, Santa can easily understand exactly how much each elf has on their plate and how close they are to their maximum capacity. Whether he wants to track the number of tasks or percentage capacity, workload management allows the big guy to see each elf’s workload, visually represented by a heat map. He can even break it down on a daily, weekly, or monthly basis - no more burnout in the frozen north!
3. Use formulas to track how many toys are left to build
And while we’re talking about those busy elves, have you ever thought about how difficult it must be for them to keep track of all those toys they’re making?
Well guess what - neither have they, because the Formula column in monday.com makes things incredibly simple.
In order to get this working, first they set up two numbers columns - one for how many of each toy was needed and another for how many of each toy they had created. Then they created a formula column that does the math to identify how many still needed to be made - and as bonus, they even set up a field that converted that into percentage complete. And bonus bonus! Using the conditional formatting we talked about above, it makes it easy to see at-a-glance how progress is going on dollhouse creation.
4. Keep everything on track with a workshop dashboard
As with all great teams, Santa and his helpers have a lot going on at once. Sometimes he needs to be able to get a quick at-a-glance understanding of where things are to make sure everything is progressing as planned. With monday.com dashboards and widgets, he can do just that.
Dashboards allow you to roll up data from across multiple boards to give you an easy-to-understand visualisation of the important data at a high level. It’s easy to add widgets that surface all of the information we’ve talked about so far, plus much more.
5. Use Map view to plan out the perfect flight path
Santa has a lot of ground to cover in one night, so it’s vital that he be able to make the most efficient use of his time. Luckily, monday.com’s Map view allows you to plot out all of your items on a map instantly for quick visualisation.
To get the Map view up and running, all he’ll need to do is add a Location column to his board and fill it in for each item. Once it’s populated, et voila! monday.com automagically takes all of those locations and overlays them onto Google Maps, allowing you to easily get a bird’s eye view of everywhere he needs to be on the big day.
From keeping the workshop organised to managing employee burnout to making sure his deliveries run as efficiently as possible, monday.com has got everything that Santa needs to make sure his team is working as best it possibly can.
Before you know it, the holiday season will have come and gone, and Santa will be able to confidently say, “Done!”
Finally, we want to wish you, from all your friends at Adaptavist, a very happy holidays and hope you have a happy, healthy new year.
See you in 2023 folks!