The Form submissions can be visualised in the Internal Response Database. The Internal Response Database is a simple repository of saved responses to forms, so you can either send form submissions out to a direct email address or save them to the Internal Response Database (you can even do both)
To setup a Internal Response Database, simply create a Form ID Configuration with the collector type set to Response Database. Using this ID as a destination in a Form macro will save a copy of the form submission directly in the response database.
Creating an Internal Response Database is quick and easy and can be done in just a matter of minutes. You can setup as many Response Databases as required, with the responses being tied to specific Form ID configurations and each database being independent.
To manage and access responses saved in the response database, simply navigate to the Forms for Confluence administration page and select the Responses from the ID.
Once you've received submitted forms against a Form ID, go to that Internal Response Database (shown above) to see all responses against that Form ID. Unread responses is shown in bold, helping you easily find new or unread submissions. Clicking anywhere on the row will display the submitted form in the viewer below.
There are simple controls for navigating through the database, either by clicking a row, or using the navigation arrows inline with the viewer. You can use the pagination controls at the bottom of the list to quickly navigate through large volumes of submitted forms..
In order to delete form submissions, first "Delete" it and then, if desired, permanently delete it from the "Deleted" tab .
You can either delete submissions in bulk by selecting the items from the database and deleting them, or delete individually the viewer.
Results stored in the database from Forms 5.0 onwards can also be exported from Confluence. This is a simple operation to give you the data in your preferred format.
From the Response Database, click the "Export All" button on the right hand side
Select the export format
Click "Export" to export the file
The export should automatically download in the selected format
If a Form ID is used by multiple forms, the ordering of your results when exported to CSV, will be as follows:
The use of the same Form ID by multiple forms doesn't affect responses exported in XML or JSON format, as every response is treated separately.
In 5.0 we introduced a data structure to allow exporting of responses from the database. This structure did not exist before 5.0 and unfortunately it is not possible to export responses created in previous versions of Forms (Form Mail).
The Responses Table macro should be used when you want your users, or admins to be able to view inbox responses on a page. It lets you quickly set up a table containing all the responses from a specific Form ID, with permissions to allow access to admins or all users.
The columns of the responses table are sortable.